How To Write a Resignation Letter

How To Write a Resignation Letter

Keep it Short and Sweet

So, you’ve decided to move on from your current job. Whether you’re headed to a new position or taking some time off, you’ll need to write a formal resignation letter. This can be a daunting task, especially if you don’t have much experience writing business letters. But don’t worry—we’re here to help. In this blog post, we’ll provide tips on how to write a resignation letter that’s both professional and respectful. Let’s get started!

  1. Start by including the date, your name, and your contact information. 
  2. In the first paragraph, state your intention to resign and the date of your last day of work. 
  3. In the second paragraph, thank your employer for the opportunity to work at the company. You may also want to mention some of the things you’ve learned or enjoyed during your time there. 
  4. In the third paragraph, offer to help with the transition in any way you can. For example, you might offer to train your replacement or help with the transition in any way you can. 
  5. Close by thanking your employer again and expressing your best wishes for the future of the company.  
  6. Send it via email and cc any relevant parties such as your direct supervisor or HR manager so that everyone has a record of it. 

Sample Resignation Letter 

Jane Doe 
123 Main Street 
Anytown, USA 12345 
June 1, 2018 

John Smith 
Director, Marketing Department 
XYZ Corporation 
123 Business Rd. 
Business City, NY 54321  

Dear Mr./Ms./Dr./Smith:   (use appropriate title)  

I am writing today to inform you of my decision to resign from my position as Marketing Manager at XYZ Corporation effective two weeks from today on June 15th, 2018. 

It has been a pleasure working for XYZ and I appreciate all of the opportunities I have been given during my tenure here. Thank you for entrusting me with managing such an important department within the company. I wish XYZ continued success in all its future endeavors.

Please do not hesitate to contact me if I can be of assistance during this transition period..   

Thank you.   

Sincerely ,   
Jane Doe    

We hope these tips have been helpful as you begin writing your resignation letter. Remember to be professional and respectful, even if you’re leaving under less-than-ideal circumstances. Wishing you all the best in your future endeavors!

You don’t have to do it alone. If you need help feel free to
reach out, or look for more information on this site.  While online career coaching is not the answer to every problem it can be important to take advice from experts in their field.  Look for related articles in this category here, books and workbooks here, and more information about me here.

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